Management Information System (MIS)

Management needs data and information to run the organization. With the advent of

technology, managers have to be updated with the help of the Management Information

System. The information Managers can improve the services and become more efficient

with the help of the Management Information system.

Managers can gather more information and gain knowledge with the help of the

Management Information system. It is a great tool that helps in decision-making. This tool

provides updated and accurate information whenever you require it. This tool gives almost

all solutions to the problems that lead to efficiency and increased performance.

Management Information System is a vital part of every organization and is seen as an

essential requirement.MIS helps the organization at all levels of management. It provides

information that helps in decision-making and thus improves the services of the

organization. Managers use this information for planning and making policy.

Meaning of Management Information System

A management Information system is a process where information is collected, stored,

and disseminated to carry out the proper functioning of the organization. This is a Tool

developed with the help of Computers. This tool automates services and supports

managers in decision-making for the organization.

In Libraries, Librarian has a Library management system. In other organizations, they use

Decision Support Systems, Expert Systems, and Executive Information Systems. The

name is different but the function is the same. Management Information system involves

three elements, namely Management, Information, and systems.

Management is the skill, which a manager utilizes in the process of functioning of the

organization. The skill of management is developed by the manager after gaining

knowledge and experience. Management helps in Planning and operating the organization.

Information is an important component of MIS. It is treated as a valuable part for the

growth and development of the organization. Information is processed data that helps in

decision-making.

A system is a set of elements that are combined together for achieving objectives. All

three elements are interrelated and integrated.

Need for Management Information System

Management Information system gives you the required information. After analyzing this

information you can make correct decisions. So this information retrieved from MIS is very

effective in decision making which ultimately helps in the development of the

organization. Every organization needs a Management Information System and it is

essential for their growth. There is an information explosion and so to manage

information, MIS is required.

Role of MIS

MIS helps in collecting, processing, storing, and disseminating information. This

information may be a transaction, financial, or performance report generated from MIS.

These reports are retrieved from large volumes of data. These retrieved data help in

better planning and implementation strategy.

Sources of Information for MIS

The sources of information are of two types Internal and External Information. The

Internal information is transaction details of books in Libraries, cash flow in banks, orders,

and sales reports. This information is already in the organization's MIS.

External information is gathered like market trends, mailing lists, company

publications, and industry catalogs. It is not stored in the organization's MIS permanently.

This external information is helpful in decision-making.

Features of Management Information System

Information retrieved can be manipulated according to the requirements.

The information is analyzed in different ways.

The related information is evaluated.

The information supports decision-making.

MIS can be used conveniently!

Saves the Manager from an overload of information

Functions of Management Information System

It helps managers and executives of the organization in decision making

MIS has a large volume of information and retrieves the desired information.

MIS is a database of information developed by managers.

The data is analyzed and manipulated by different techniques.

complex data.

Objectives of Management Information System

Data is captured from different sources of information. It may be from internal and

external sources.

MIS provides information after processing in the required format.

It stores processed and unprocessed data for future use, if not used immediately."

Information is retrieved from the MIS database.

MIS helps in decision-making in a short time.

Types of Management Information Systems

Executive Support System

Management

Decision Support systems

Knowledge work systems

Office Automation Systems

Transaction Processing Systems

Elements required to Setup MIS

Hardware

The first thing is that you have to check the existing hardware of your organization. You have

to see that the hardware configuration is compatible with your MIS. You have to acquire

hardware according to the requirements for the installation of MIS.

Software

For the installation of MIS software, you have to check the operating system. Is it

compatible with Windows or Linux? You have to do software testing after installation. It is

costly also.

Personnel

The organization should have skilled workers. They should be trained enough to handle the 

Management Information System. They should be Information Professionals.

Maintenance

MIS supporting staff should update software from time to time. Only then will MIS function smoothly; 

otherwise, errors will occur while using it from time to time. Maintenance also involves charges when 

performed by MIS Developers.

Conclusion

The Management Information System is an integrated computerized program. It helps to find 

information and supports you in decision-making. Monitoring is easy. It is user-friendly, and the user is 

satisfied. MIS helps in trend analysis and forecasting becomes possible. MIS is also used in libraries 

and information organizations. MIS enables management support. Sometimes there is a failure of MIS 

due to a lack of professional standards and a lack of teamwork. MIS is also an expensive affair for 

libraries since they have a limited budget.